1. Rules of admission

1) Rules of admission to the NCJSC “KMU” are regulated by the Admission Policy of students to the NCJSC “Karaganda Medical University”.

2. Students’ progress

2) The main types of monitoring related to the educational process are monitoring the quality of admission, monitoring the current academic performance of students, monitoring the residual knowledge of students, progressive training of students, monitoring the quality of graduation of students, monitoring the quality of the organization of the educational process, monitoring the quality of teaching disciplines, monitoring student satisfaction with the quality of services provided, employers – the level of graduate training, teachers – the management system and working conditions.

3) Monitoring of the quality of admission involves the assessment of the preparedness of applicants admitted to the educational program. Monitoring of the quality of admission is carried out within the framework of analyzing the results of entrance tests of applicants. The analysis should include an assessment of the quality of mastering the examination material, dynamics in the context of previous years of admission. The results of the analysis are the source for assessing the academic progress of students of a particular admission.

4) Monitoring of current academic performance is carried out in the framework of analyzing the results of exams and practical skills of students. The analysis should contain an assessment of the academic progress of exams, including the dynamics of growth of absolute performance and quality of knowledge of students in the context of educational programs, examination disciplines.

5) Monitoring the achievements of the students of learning outcomes involves the effectiveness evaluation of current monitoring of the achievements of the students. Analysis of the achievement of learning outcomes is carried out through progressive testing and involves the assessment of academic progress of students, who in the process of training should confirm the theoretical knowledge obtained. The analysis should contain a comparative assessment of the results of progressive testing and the results of independent examination, critical performance gaps and identify typical reasons for the decrease or insufficient growth of the student's mastery of some learning outcomes.

6) Graduation quality monitoring involves the evaluation of the effectiveness of monitoring the progress of students at different stages of their studies at the university. Graduation quality monitoring is carried out within the framework of analyzing the results of final examinations and defense of graduation papers. The analysis should include the assessment of the general academic picture of the academic performance of the students in the final year and the level of theoretical training of potential specialists.

7) Progressive testing of students is a mechanism for assessing the degree of assimilation of the educational program and individual development of students throughout the entire period of study. This methodology is used annually for undergraduate students starting from the second year and up to the end of their studies, including 150 questions covering knowledge and competencies in general education, basic and specialized disciplines of each program. The test results are analyzed and further discussed at school board meetings in order to comprehensively assess the effectiveness and quality of students' learning programs. The established minimum thresholds for passing progressive testing at various stages of undergraduate studies (25% in the second year and 60% in the final year) reflect the requirements for a satisfactory level of development of the educational program. These criteria assume that the student's progress should be evenly distributed throughout the entire period of study, ensuring a gradual and systematic deepening of knowledge and skills.

3.Certification of students (rules for issuing documents on education).

8) The basis for issuing a document of education to students of secondary vocational, higher and postgraduate education (master's degree, residency) who have passed the final certification is the decision of the attestation commission.

9) The basis for issuing a doctor of philosophy (PhD) diploma is the order of the chairman of the committee for quality assurance in the field of science and higher education of the ministry of science and higher education of the Republic of Kazakhstan on awarding the degree of doctor of philosophy (PhD. Information on the award of the degree is posted on the Internet resources of the committee for quality assurance in science and higher education of the MSHE of the Republic of Kazakhstan within three working days from the date of the decision.

10) Students who have passed the final certification and confirmed the development of the relevant educational program, by the decision of the attestation commission, are awarded a degree or a qualification in the relevant educational program and, in accordance with the Rules of issue, are issued free of charge:

1. for TVE – a diploma of technical and vocational education with an appendix;
2. for bachelor – a diploma of higher education with the award of a bachelor's degree, with an appendix;
3. for intern – a diploma of higher education with the award of qualifications, with an appendix, and a certificate of completion of the internship;
4. for master – diploma of postgraduate education with the award of a master's degree, with an appendix;
5. for residency – a certificate of completion of residency.

11) The diploma supplement (transcript) indicates the latest grades according to the letter system of grades in all academic disciplines, completed coursework (projects), research or experimental research, types of professional practices, final attestation, indicating their volume in academic credits.

12) A graduate of an educational program of higher education who passed examinations with grades A, A- “excellent”, B-, B, B+, C+ “good” and has an average grade point average (GPA) not lower than 3.5 (excluding grades on additional types of training), as well as who passed a comprehensive exam or defended a thesis (project) with grades A, A- “excellent” is awarded a diploma with honors. If there is a retake or re-passing the final control during the entire period of study, the diploma with honors is not issued.

13) In case if the number of diplomas with honors exceeds 5%, the Academic committee of the Senate will conduct a critical analysis with a report to the Senate meeting.

14) The University issues a common European supplement to diploma to the graduate in english, on request, free of charge. The supplement to diploma provides the data on the holder of the diploma, the qualification obtained, the qualification level, the content of the curriculum, the results, the functional purpose of the qualification, as well as information about the national education system.

15) Applications for the diploma supplement are accepted by the student service center. The deadline for completing the diploma supplement is 20 business days from the date of application. If you apply for a diploma supplement no later than one month before the expected date of issue of the higher education diploma, it can be issued simultaneously with the diploma.

1) The University shall independently conduct the recognition of outcomes of formal and non-formal education, in accordance with the Procedures for the recognition of learning outcomes and the Procedures for the recognition of learning outcomes attained by healthcare professionals .

2) The learning outcomes of formal and non-formal education subject to recognition shall be understood as the validated knowledge, skills, and abilities acquired and demonstrated by the learner, as well as the values and attitudes developed.

3) Recognition procedures for outcomes of formal and non-formal education shall be applied in cases of enrolment, transfer from other higher education institutions or healthcare education organizations, transfer to another study program, reinstatement, as well as upon the completion of studies within academic mobility schemes.

4) The student has the right to refuse to recognize the results of his previous education and (or) recertification of disciplines. In this case, he (she) must perform all types of current and final control in all disciplines provided for by the relevant educational program.

1. Rules for the recognition of formal learning outcomes

5) The documents confirming the achieved results of formal education are documents issued by TVE, organizations of higher and (or) postgraduate education and organizations included in the list of recognized organizations providing formal education.

6) The University recognizes previously mastered learning outcomes in the academic disciplines of the GES cycle to persons studying in abbreviated educational programs based on technical and vocational, post-secondary or higher education. At the same time, students enrolled in abbreviated educational programs based on technical and vocational, post-secondary education study the discipline "History of Kazakhstan".

7) When enrolling on the basis of educational programs of technical and vocational, post-secondary, or higher education, and in cases where the profile and/or relatedness of the higher education program corresponds to the higher, technical and vocational, or post-secondary education program, the learning outcomes of the previous level of formal education are automatically recognized, with a reduction in the number of academic credits to be completed and the duration of study.

2. Rules for the recognition of non-formal learning outcomes

8) The documents confirming the learning outcomes of non-formal education include: a certificate of professional training with a supplement, certificates of international foreign language proficiency assessment systems, and certificates of massive open online courses (MOOCs) offered by leading universities worldwide.

9) For the recognition of non-formal learning outcomes, the Regulations on the activities of the Commission for the recognition of non-formal learning outcomes (hereinafter – the Commission) and its composition are approved by order of the Chair of the Board-Rector.

10) The Commission shall consist of an odd number of members, not exceeding seven, and shall include representatives of academic and administrative staff, as well as faculty members. The chair and deputy chair of the Commission are elected at the first meeting of the Commission from among its members by open majority vote. The chair of the Commission provides overall leadership of the Commission’s activities and presides over its meetings. In the absence of the chair, his or her functions are performed by the deputy chair. The functions of the secretary of the Commission are carried out by a staff member of the educational organization who is not a member of the Commission.

11) For the recognition of non-formal learning outcomes, the student shall submit the following documents to the Commission no later than ten working days before the beginning of the academic period:

1. an application for the recognition of non-formal learning outcomes, in free form, addressed to the chair of the Commission;
2. a copy of an identity document;
3. a document certifying the non-formal learning outcome(s).

12) The responsibilities of the Commission include the procedure for verifying the authenticity of the submitted documents: checking for security features (watermarks, ultraviolet protection), verifying the receipt of an online course certificate through the learner’s personal account, and direct verification with the issuing institutions (for example, IELTS IDP: IELTS Australia or the British Council).

13) The documents received are forwarded by the Commission within three working days to an expert group for examination (expert opinion). The composition of the expert group is approved by order of the Chair of the Board–Rector and includes experienced faculty members and practitioners from professional fields relevant to the profile of the educational program. The expert group reviews the documents within five working days to assess the correspondence of the non-formal learning outcomes with the learning outcomes of the educational program of the institution. Based on the review, an expert opinion is prepared in free form, with a mandatory evaluation of the alignment of the non-formal learning outcomes with the learning outcomes of the student’s educational program, the program’s objectives, scope, and assessment. The expert opinion is then submitted to the Commission for consideration and decision-making.

14) The decision of the Commission is made by a majority vote of the members participating in the meeting and is recorded in minutes in free form. The Commission recognizes the learning outcomes acquired within the framework of non-formal education, assigning a grade in accordance with the student learning achievement assessment system. If the transcript indicates the final control grade as “Pass”, its percentage equivalent is determined in accordance with the following table:

15) The extract from the minutes of the Commission meeting is submitted by the secretary of the Commission within three days after the meeting to the Registrar’s Office Block for entering information on the completed academic disciplines (modules) and programs, indicating their titles, volume in academic credits and/or hours, grades, as well as the transfer of non-formal learning outcomes into the student’s transcript.

16) The student is exempted from studying the re-credited academic disciplines (modules) in subsequent academic periods.

1) Rules for transfer and reinstatement of students of technical and professional education are carried out in accordance with the Rules of provision of public services in the field of technical and professional, post-secondary education.

1.Rules for transfer and reinstatement of students of students of higher and postgraduate education

2) These rules for transfer and reinstatement of students have been developed in accordance with the regulatory legal acts of the Republic of Kazakhstan and determine the procedure for transfer, reinstatement and expulsion for educational programs of higher and postgraduate education, including joint educational programs.

3) Transfer and reinstatement of students is carried out from one form of education to another, from one educational organization to another, from one educational program to another, from one language to another, from course to course. Transfer and reinstatement of students is carried out during summer and winter holidays.

4) The student is transferred, or the candidate is reinstated after expulsion, if they have fully completed the one academic period.

5) The candidate is reinstated to any educational organization, regardless of the time of expulsion, while those who were expelled for academic failure can be reinstated to the educational programs of the NCJSC «KMU» no more than twice.

6) An educational grant student can transfer to another educational organization while retaining the educational grant. Transfer to a national university is subject to additional payment by students of the difference in the cost of an educational grant.

7) Transfer of students in residency to another educational organization, or to a scientific center, or a research institute is carried out in accordance with the Rules for training of medical personnel in residency.

8) The acceptance of documents for transfer and reinstatement at the university is carried out by the student service center during the winter holidays - within five working days before the start of the next academic period according to the academic calendar, and during the summer holidays: for residents – from August 1 to 10 of the current year, for citizens from countries with a visa regime – from July 15 to August 15 of the current year for other students – from July 25 to August 5 of the current year.

9) The decision on the transfer or restoration is made within 2 business days after the completion of the receipt of documents.

10) The list of documents submitted by applicants to the student service center during transfer or reinstatement:

1. an identity document (a copy, for foreign citizens – with a notarized translation, the original is required for identification);
2. a document on education (the original is for foreign educational organizations; a copy is for domestic educational institutions);
3. certificate of recognition of an educational document issued by a foreign educational organization (original);
4. transcript (original – for foreign educational organizations, copy – for domestic educational institutions);
5. the result of the entrance exam (the original is for foreign educational organizations, a copy of the UNT certificate is for domestic vocational schools);
6. the result of a special exam (for educational programs "Medicine/General medicine", "Dentistry", "Nursing", "Pediatrics", "Preventive medicine");
7. Portfolio (for educational residency programs);
8. copies of the scholarship award orders based on the results of the winter and summer intermediate attestation of the current academic year (for students under the grant).

11) If not all documents from the list and/or expired documents are provided, the Student Service Center refuses to accept the documents.

12) Reinstatement of students on a fee-based basis who were expelled during the semester for violating the terms of the educational services agreement (for non-payment of tuition fees) is carried out only after full repayment of the debt no later than 10 working days after the day of expulsion, with timely repayment of arrears, the university issues an order for reinstatement within three working days.

13) When transferring from other educational programs to the educational program "Medicine/General Medicine", "Dentistry", "Nursing", "Pediatrics" or "Preventive medicine" requires the result of a special exam (extract from the admission statement).

14) Transfer of a student from one educational program to another, or reinstatement, or transfer from another university to the educational programs of the NCJSC “KMU” for applicants for the EP "Medicine", "Pediatrics" or "Dentistry" the UNT result must be equal or higher than the minimum score of the competition for the corresponding year of admission, for applicants for the remaining EP the UNT result must be at least the established threshold score according to the Model Regulations. The reinstatement of person who were expelled earlier as not having reached the threshold of UNT before the end of the academic year is carried out under the same conditions.

15) When transferring or reinstatement citizens of the near abroad in educational programs "Medicine", "Pediatrics" or "Dentistry", the average score of the certificate/diploma should not be less than 4.5.

16) When transferring and reinstatement, the school takes into account the direction of study and the profile of the educational program, the number of vacancies, the language of education, the student's academic achievements (GPA for the entire period of study), cases of violations of academic integrity by students, as well as the presence of academic difference.

17) Preferential rights are granted to persons permanently residing in the regions assigned to NCJSC «KMU» for training personnel with higher and postgraduate medical education: Karaganda, Kostanay, Ulytau and Kyzylorda regions.

18) The number of vacant places in a school/faculty/institute is determined based on the personnel and material and technical resources, and the number of students. Information on the number of places for transfer and reinstatement is posted on the university website before July 10 and a week before the start of the winter holidays.

19) The GPA for the entire period of study should be:

20. Transfer of residents to the next course is carried out on condition that they fully comply with the requirements of the individual curriculum and achieve a transfer score (GPA) of 2.33.

21. Transfer of bachelor's, master's, and doctoral students to the next course is subject to their full compliance with the requirements of the individual curriculum.

22. Persons with bachelor's degrees in the educational programs "General Medicine", "Dentistry", "Pediatrics" are transferred to the internship.

23. Transfer of a student from the paid basis of education to education on the state educational grant is carried out in accordance approved under with the Rules of awarding educational grants to cover higher or postgraduate education with the award of the degree of “bachelor” or “master”, the Rules of awarding vacant educational grants of the Academic Policy of the NCJSC “KMU”.

24. The academic difference is determined by the school by comparing and contrasting the learning outcomes, acquired competencies and the scope of disciplines previously studied by the applicant, and the disciplines of the declared educational program. When comparing the volume of programs, 30 academic hours are assumed for the initial labor intensity of one academic credit of an educational program. Assessment of the conformity of the content and results of training in the disciplines of the component of choice is not carried out and the applicant is credited with the number of credits mastered.

25. When transferring and reinstatement, there are two possible options for forming an individual student's curriculum.:

1. with a large volume of credits – the total amount of credits, taking into account the academic difference in the current academic year, should not exceed 72, and in residency – 80 credits;
2. with a smaller number of credits – the number of credits for studying in the current academic year, taking into account the academic difference, should be at least 25 credits (when transferring / reinstatement during the winter holidays – at least 13 credits per semester), while the number of recognized credits and credits for studying in the current academic year or semester should be 60 or 30 credits, respectively.

26. In case of the transfer of the student to another educational organization or from one educational program to another, the individual contract on provision of educational services with the educational organization should be changed or terminated.

2.Rules for expulsion of students

27. A student may be expelled from the university in the following cases:

1. for academic failure:

– the presence of academic debt in the disciplines-prerequisites, that is, failure to meet the requirements of the individual curriculum, taking into account the results of the summer semester;

– the presence of academic debt of more than 12 credits in bachelor's, internship, master's, doctoral studies based on the results of winter or summer intermediate certification;

– the presence of academic debt in the final year of bachelor's, internship, master's, doctoral studies based on the results of the summer intermediate certification;

– the presence of academic debt in the residency program based on the results of the summer intermediate assessment;

– the presence of a negative conclusion "is not allowed to defend the thesis (project)" of the scientific adviser;

– failure to eliminate the comments made to the master's student on the preliminary defense within the prescribed period, and (or) the presence of a negative review by the scientific adviser;

– the result of self-assessment in the framework of an independent examination is below 50% for undergraduate students in Public Health, Nursing or Pharmacy, or below 60% for interns, or below 70% for residents;

– receiving an unsatisfactory grade in the final state attestation.

2. for violation of the principles of academic integrity, including:

– in case student re-submits their final thesis to the scientific adviser and it was revealed of borrowings in excess of the established values;

– submission by the student of falsified documents or knowingly false information related to admission and/or studies at the University;

– if the student commits an action/omission incompatible with the general ideas of honesty, norms of behavior, morality, ethics and morality;

– actions by the student that have caused damage to the University’s business reputation and prestige;

3. for violation of the Rules of Internal Labor Regulations and the University Charter, including:

– failure to commence studies within the approved timeframes;

– failure to return from academic leave within the established period;

– for a single gross violation of the student's obligations stipulated by the Charter of the NCJSC “KMU”, the Rules of Labor (internal) Regulations and the Regulations on the activities of dormitories, the agreement on the provision of a place in a dormitory; the Regulations on the activities of dormitories;

– for the systematic violation of the student's duties provided for by the Charter of the NCJSC “KMU", the Rules of Labor (internal) Regulations and Regulations on the activities of dormitories, the agreement on the provision of a place in a dormitory, provided that disciplinary measures had previously been applied to the violator;

– violation of the terms of the education services contract, including non-payment of tuition fees.

4. at the student’s own request, including in connection with a transfer to another university;
5. on other grounds provided by the current legislation of the Republic of Kazakhstan, including:

– in connection with death, or in the case of being declared missing or deceased by a court decision;

– in the event of a court verdict entering into legal force whereby the student is deprived of liberty or sentenced to another punishment that precludes continuation of studies;

– failure to obtain the required threshold score in the Unified National Testing (UNT) conducted between January and August of the academic year.

1) The procedure for granting academic leave to students have been developed in accordance with the regulations of the Republic of Kazakhstan: The Law of the Republic of Kazakhstan “ On Education”, The Law of the Republic of Kazakhstan “ On State Services”, Standard rules of activity of organizations of higher and postgraduate education, Procedure for granting academic leave to students of the vocational education and training, post-secondary education organizations, Code pf Labor (internal) Conduct of the “KMU” NCJSC and determines the procedure for granting academic leave to students.

1.Procedure for granting academic leave to students of the vocational education and training program

2) Academic leave for students of vocational education and training program is granted in accordance with the Procedure for granting academic leave to students in technical and vocational, post-secondary education:

1. the report/conclusion of the medical consultative board at an outpatient clinic ranging from 6 to 12 months due to illness, in accordance with the form No. 026/у of accounts and records in healthcare approved by the order of the Ministry of Healthcare of the Republic of Kazakhstan;
2. the decision of the Central Medical Consultative Board of the antitubercular organization in case of tuberculosis lasting no more than 36 months in accordance with the form No. TБ 014/у, approved by the order of the Ministry of Healthcare of the Republic of Kazakhstan;
3. calling-up notice for military service in the event of conscription for military service in the form according to Annex 4 of the Rules for Military Registration of People Subject to Conscription and Recruits;
4. birth certificate(s) of the child (children) before they reach the age of three in the form according to Annex 5 to the order of the Ministry of Justice of the Republic of Kazakhstan.

3) To receive the state service “Granting academic leave to students enrolled in technical and vocational, post-secondary education organizations,” the student or his/her legal guardian submits the following documents to the Student Service Center or the “State Corporation “Government for Citizens” non-profit joint-stock company:

1. an application in the form;
2. the relevant document depending on the grounds;
3. ID document (required for identification).

4) If students submit an incomplete package of documents and/or documents with an expired validity period, or if the documents are found to be inaccurate or do not meet the requirements prescribed in the Rules, a specialist at the Student Service Center will issue a note stating the refusal to accept documents.

5) When accepting documents, a specialist at the Student Service Center issues a note confirming receipt of the application and relevant documents.

6) If the decision is favorable based on the documents presented, an order granting the student academic leave is issued within two working days, stating the beginning and completion dates, a copy of the order is provided to the student or his/her legal guardian under signed receipt, or sent by post to their postal/mailing address, or, at the student's written request, to his/her email address.

7) After returning from academic leave, the student (or his/her legal guardian) submits:

1. an application addressed to the Chairman of the Board – Rector in the form;
2. a document confirming the possibility of continuing education in this specialty (a certificate from the Medical Consultative Board / Central Medical Consultative Board on the medical condition from a healthcare organization in the form No. 026/у, approved by the Order of the Ministry of Healthcare of the Republic of Kazakhstan, or a military ID card in the form in accordance with the Rules for Military Registration of People Subject to Conscription and Recruits, or a birth certificate of the child (children) in the form).

8) Based on the documents presented, within two working days from the date of submission, an order is issued for the student on return from academic leave, indicating the specialty, course, and group.

2.Procedure for granting academic leave to students of the higher education and postgraduate education

9) Academic leave is granted to students on grounds of the report/conclusion from a medical consultative board at an outpatient clinic ranging from 6 to 12 months due to illness, calling-up notice for military service, or the birth of a child until the child reaches the age of three.

10) To apply for academic leave, the student (or his/her legal guardian) must submit the following to the Student Service Center or upload them to their personal account on the AIS Platonus:

1. an application addressed to the Chairman of the Board – Rector;
2. the relevant document depending on the grounds (the original if applying in person, or a scan if submitting via the personal account on AIS Platonus);
3. ID document (if applying in person).

11) If the student submits an incomplete package of documents and/or documents with an expired validity period, or if the documents are found to be inaccurate, a specialist at the Student Service Center declines to accept documents.

12) Upon submission of a complete package of valid documents, after the application has been signed by the Chairman of the Board – Rector, an order granting the student academic leave is issued within three working days, stating the beginning and completion dates.

13) Upon returning from academic leave, the student (or his/her legal guardian) submits the following to the Student Service Center or submits via their personal account on the AIS Platonus:

1. an application addressed to the Chairman of the Board – Rector;
2. a document confirming the possibility of continuing education in this specialty (the original if applying in person, or a scan if submitting via the personal account on AIS Platonus: certificate from the Medical Consultative Board on the medical condition from a healthcare organization in the form No. 026/у, approved by the Order of the Ministry of Healthcare of the Republic of Kazakhstan, or a military ID card in the form in accordance with the Rules for Military Registration of People Subject to Conscription and Recruits, or a birth certificate of the child (children) in the form).
3. ID document (if applying in person).

14) Based on the documents presented, within three working days from the date of submission, an order is issued for the student on return from academic leave, indicating educational program, course, and group.

15) The Department of Economics and Finance sends a copy of the order on the return from academic leave of a student training within state educational grant/order to the authorized agency by the 5th day of the following month for adjustment to the relevant amount and terms of financing for this program.

16) For students training within a state educational grant/order who have returned from academic leave, awarding and payment of state scholarships is carried out in the prescribed order in accordance with the Rules.

Procedure for continuing education after returning from academic leave for students enrolled in vocational education and training, higher education, or postgraduate education

17) Upon returning from academic leave, the student continues his/her studies from the course (and academic period) from which he/she took the leave.

18) In the absence of a corresponding group for courses and specialties, it is possible for a student to continue his/her training at another vocational education and training organization.

19) The dean of the relevant school/faculty determines the missed credits, and if there have been changes in the content of the educational program during the academic leave, the student, in cooperation with the advisor and/or dean/vice-dean of the school/faculty, draws up an individual curriculum in such a way that it allows the student to resume their studies from the academic period that was interrupted by the academic leave. The student's individual curriculum, indicating the subjects of the missed credits, is approved by the dean of the relevant school/faculty in coordination with the registrar's office of the Department of Academic Work.

20) If the date of return from academic leave does not coincide with the start of the academic period, the student, simultaneously with the current sessions, completes assignments according to an individual schedule, passes all types of continuous assessment provided for by the individual curriculum, and gets admission to the midterm assessment in the given academic period; or enroll in summer term courses to make up for missed credits.

21) If a student on academic leave for health reasons continues to be ill but the period of academic leave granted is coming to an end, he/she must submit an application for an extension of academic leave due to illness. In this regard, the student (or his/her legal guardian) submits an application addressed to the Chairman of the Board – Rector and a new report from the Medical Consultative Board to the Student Service Center or submit it on his/her personal account in the AIS Platonus.

22) If a student who has returned from academic leave becomes ill again or experiences a disease recurrence that was the ground for the academic leave, he/she must be examined again and provide a report/conclusion from the Medical Consultative Board / Central Medical Consultative Board on the need for retreatment and the new demand for academic leave.

23) Students who did not return from academic leave after its completion are subject to expulsion within three working days from the date of completion of academic leave.